Five documents. One set of line items. Type them once.
An enquiry becomes a supplier RFQ, a quotation, a purchase order, a delivery order and an invoice — and in most trading firms the same line items are typed fresh into each one. We build the chain so data entered at the enquiry flows to every document after it.
The work you recognise
Where the margin quietly goes.
Enquiries queue in one inbox
Whoever owns the inbox owns the pipeline — and an enquiry answered late is an order priced by a competitor.
Supplier quotes compared by eye
Three PDFs side by side, different units, different currencies — a decision made in the head and recorded nowhere.
The PO is the quotation, retyped
Same items, same quantities, new document — and a fresh chance for one wrong digit.
Supplier invoices keyed line by line
A stack of PDFs entered into accounting by hand — the highest-volume, lowest-judgement work in the office.
Approvals chase through WhatsApp
The PO above the limit waits on a director who doesn't know it's waiting.
Month-end is export-and-paste
Sales by customer, margin by product line — assembled in a spreadsheet from three systems once the numbers stop moving.
Automation that fits this desk
The invoice reads itself into the ledger.
Document extraction is where trading firms usually start. AI reads the supplier invoice, the enquiry or the statement; deterministic code re-checks the arithmetic, matches it to the purchase order and posts it. Anything uncertain lands in a review tray for a human decision — nothing enters the ledger unchecked. AI reads and writes. Code calculates.
| Scenario | What it does | Basis | From |
|---|---|---|---|
 |
Supplier invoice extractionEach PDF read, matched to its purchase order, arithmetic re-checked in code, posted to accounting — exceptions go to a review tray. | AI reads · code posts | From RM 4,000 |
 |
Enquiry triageIncoming enquiries classified and routed to the right salesperson with the customer's history attached — before anyone opens the inbox. | AI classifies · rules route | From RM 4,000 |
 |
Approval flowsPOs and payments above limit routed to the approver with reminders, escalation and a full audit trail. | Rules route · log records | From RM 4,000 |
 |
Report generationSales, margin and ageing reports compiled on schedule from data the chain already holds — nobody exports anything. | Code compiles · on schedule | From RM 4,000 |
Automation Package pricing · every build is scoped before a fixed quote is issued
The shape of the chain
Enquiry to invoice, one thread of data.
Where to go next
Start at the document that hurts most.
Workflow Automation
Invoice extraction, enquiry triage, approval flows and scheduled reporting — the usual first move for a trading desk. From RM 4,000 per package.
Purpose-Built Software
Quotation and PO generation built to your price lists, currencies and margin rules — one entry, every document. From RM 9,000, fixed price after scoping.
Systems & Portals
One screen for the pipeline — enquiries, orders, approvals and ageing with role-based access for sales, purchasing and the directors. From RM 7,500.
Start here
Count today's retyping. Then send it to us.
Pick one document your team retyped today — an invoice, a PO, an enquiry — and tell us how many times its line items were entered. That's the whole brief; we'll tell you honestly what removing it is worth.
calvin@valtrintechnologies.com
+60 11-1122 6683 · Kuala Lumpur, Malaysia
A forwarded sample invoice and a sentence about where it goes next is enough to start.